ASC management software built for surgical volume and case complexity

Ambulatory surgical centers operate on tight margins where efficiency determines profitability. Operating room turnover delays cost thousands daily. Billing errors from implant tracking failures create revenue leakage. Case scheduling mistakes reduce surgical volume. Generic practice management software cannot handle ASC operational complexity. Harris CareTracker delivers surgical center management infrastructure where OR optimization, supply chain accuracy, and billing precision drive financial performance.

Why Choose Us?

Customize Templates to Fit Your Requirements

Recognizing the diverse needs of different practices, our professional services staff provides customization of templates for consultations, surgical procedures, and follow-up appointments. This flexibility allows Ambulatory Surgery Center Software to tailor the documentation process to align perfectly with their specific operational needs and specialties, ensuring that all critical information is meticulously recorded and easily accessible.

Streamline Patient Scheduling and Waitlist Management

Efficient management of schedules and waitlists is critical for the smooth operation of any Ambulatory Surgery Center Software. Our software includes a waitlist dashboard that allows staff to filter and manage appointments by date, location, procedure type, and urgency. This tool ensures optimal scheduling, reducing wait times and improving the overall efficiency of service delivery, which in turn enhances patient satisfaction and operational throughput.

Utilize Pre-made EMR Consult Form Templates

Our specialized EHR system includes access to a global clinical templates library, offering a wide range of pre-made EMR consult form templates for various procedures. This feature enables healthcare providers to leverage expertly designed forms that ensure comprehensive data capture and compliance with clinical standards, significantly enhancing the efficiency and quality of patient consultations.

ASC Billing Capturing Facility Fees and Technical Components

Ambulatory surgical center billing differs fundamentally from physician billing. Facility fees for OR time, recovery, nursing, and supplies. Technical component charges for certain procedures. Implant and device billing separate from facility fees. ASC payment rates following different methodology than physician fees.

Harris CareTracker revenue cycle management handles ASC billing complexity. Facility fee calculation based on procedure and payer contracts. Technical component separation when applicable. Implant billing integration with supply chain. ASC payment rate application by payer.

Facility Fee Billing with Accurate Code Assignment

Facility fees use CPT codes but bill differently than physician services. ASC payment rates often differ significantly from physician fee schedules. Payer contracts negotiate ASC specific rates requiring accurate application.

Charge capture integrates with case documentation. Procedures performed automatically generate facility fee charges. Additional services including extended recovery, medications administered, and supplies used add to charges. Payer specific rules apply appropriate rates.

Facility fee billing features

Automatic charge generation from procedure documentation
ASC specific code validation ensuring facility appropriate codes
Payer contract rate application by insurance and procedure
Multiple procedure discounting following payer rules
Bilateral procedure billing with appropriate modifiers
Extended recovery time billing when applicable
Medication administration charges for drugs given
Supply and device charges integrated from usage tracking
Modifier application for ASC specific billing requirements
Claim scrubbing against ASC billing rules before submission

Accurate facility fee billing maximizes revenue. Contract rate application ensures correct payment. Missing charges create revenue leakage. Automation captures all billable elements.

Technical Component Billing for Applicable Procedures

Certain procedures have technical components billable by facility separate from professional components billed by physicians. Pathology interpretation. Imaging services. Anesthesia in some situations. Technical component billing requires modifier application and coordination with physician billing.

Technical component features

Technical component revenue requires accurate billing. Missing modifier creates denials. Coordination problems with physician billing trigger duplicate charge rejections. Automated workflows prevent these issues.

Denial Management Focused on ASC Specific Issues

ASC claims face different denial patterns than physician claims. Medical necessity for outpatient surgical setting. Pre authorization requirements. Payer policy limiting procedures to hospital setting. Implant medical necessity and cost limits.

Denial tracking identifies patterns specific to ASC operations. Medical necessity denials trigger documentation review. Pre authorization missing creates prevention workflows. Payer policy restrictions inform scheduling decisions.

ASC Denial Management

Denial tracking by reason code and payer
Medical necessity denial pattern identification
Pre authorization failure prevention workflows
Payer policy restriction documentation for staff
Appeal template generation with supporting documentation
Implant medical necessity documentation improvement
Facility versus hospital setting medical necessity support
Historical denial rate by procedure and payer analysis
Process improvement based on denial pattern analysis
Staff education on common denial causes and prevention

Systematic denial management reduces revenue loss. Pattern identification enables root cause correction. Appeals prepare efficiently with automated documentation assembly.

Anesthesia Scheduling and Documentation Integration

Anesthesia represents critical ASC resource requiring coordination with surgical schedules. Anesthesia provider availability. Patient evaluation completion. Intraoperative documentation. Post anesthesia care unit management. Billing coordination between facility and anesthesia group.

Harris CareTracker coordinates anesthesia workflows with surgical scheduling ensuring provider availability and documentation completeness.

ASC Performance Metrics Driving Operational and Financial Decisions

Ambulatory surgical center success requires understanding case volume trends, payer mix, surgeon productivity, OR utilization, supply costs, and revenue per case. Analytics inform decisions about service line expansion, surgeon recruitment, payer contracting, and operational efficiency improvement.

Analytics Capabilities

OR utilization and efficiency analysis

Track room utilization percentages showing productive time versus available time. Monitor first case on time starts. Measure average turnover time by room and specialty. Identify inefficiency sources through delay reason analysis. Compare performance across surgeons and surgical teams.

Case volume and revenue trending

Monitor total case volume with trending over time. Analyze volume by specialty, surgeon, and procedure type. Compare actual volume against capacity. Track revenue per case by specialty. Identify growth opportunities and declining service lines.

Supply cost and profitability analysis

Calculate supply cost per case by procedure type. Compare implant costs against reimbursement. Identify cases with negative margins requiring contract renegotiation. Track supply cost trends identifying inflation or waste issues.

Surgeon productivity and contribution

Measure case volume by surgeon. Calculate revenue generated per surgeon. Assess block time utilization percentages. Identify high value versus low value surgeon relationships informing recruitment and retention priorities.

Payer performance evaluation

Compare reimbursement rates by insurance company. Calculate denial rates by payer. Track pre authorization approval rates. Analyze days in accounts receivable by payer. Support contract negotiations with performance data.

ASC Management Software Built for Surgical Volume and Margin Protection

Operational inefficiency destroys ambulatory surgical center profitability. Scheduling errors waste OR capacity. Supply chain failures lose implant revenue. Billing mistakes create facility fee leakage. Generic practice management software cannot handle surgical center operational complexity.

Harris CareTracker eliminates this waste. OR scheduling maximizes utilization. Supply chain management tracks implants from receipt through billing. Revenue cycle captures every facility fee component. Analytics identify operational improvement opportunities.

Stop losing money to software that does not understand ASC operations. Start operating with infrastructure built for surgical center profitability.

What Our Customers Say About Us

We chose Harris CareTracker for our office because of its cost-effectiveness and since changing to them, we have seen a significant increase in our monthly savings. The standout feature has been the excellent customer support and training!

Tara Warnock

Billing Specialist | Naples Vascular Specialists

It’s really easy to use Harris CareTracker Practice Management. Very easy to learn.

Lauren O'Brien

Billing Manager | New England OB/GYN

We have used Harris CareTracker in our practice for 5 years, and it has been a wonderful experience. The trainers and on-going support teams are knowledgeable, accessible, and quick to respond to queries. They provided easy-to-follow step-by-step guidance for using the software. They never failed me. I highly recommend CareTracker for practices of any size.

Linda S. Erickson

Billing Specialist | John A. Nassar, MD

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