CONTACT US

Family practice software that keeps pace with your patient volume

High volume primary care practices collapse when technology slows documentation, delays billing, and fragments patient information. Twenty patients daily means forty encounters documented, eighty claims submitted, and hundreds of data points managed. Generic EHR systems force family physicians into workflows built for specialties seeing eight patients weekly. Harris CareTracker delivers complete practice management software designed for primary care velocity.

Request a demo
family practice

Why Choose Us?

compliant

HIPAA-Compliant, Certified EHR with MIPS Reporting

AI Ambient Listening

AI-Powered Ambient Listening to Reduce Documentation Time

Hospitals

Built for High-Volume Family Medicine Practices

Volume Destroys Practices when Technology cannot Keep Up

Family medicine requires speed. Twenty to thirty patients daily. Complex care coordination. Multiple chronic conditions per visit. Preventive care tracking. Medication management. Specialist referrals. Lab follow up. All documented. All billed. All coordinated.

Your EHR slows everything down.

Patient in room, but the chart takes thirty seconds to load. Want to review medications, but need to click through three screens. Need to document a visit, but the template requires scrolling past irrelevant fields. Finish the encounter, but charges need manual entry into the billing system. Patient leaves but documentation continues for twenty minutes.

Multiply frustration by twenty five patients. Documentation bleeds into the evening. Charts pile up, requiring a weekend to catch up. Staff burns out from manual work that should happen automatically. Revenue delays because billing lags behind encounters.

High volume primary care demands technology matching visit velocity. Harris CareTracker delivers unified cloud based medical billing software with rapid EHR navigation, automated charge capture, streamlined documentation workflows, and integrated practice management eliminating platform switching that destroys productivity.

Family Practice

Complete Family Practice Infrastructure in One Connected Platform

Family physicians need more than basic EHR functionality. Care coordination across specialists requires information sharing. Chronic disease management demands tracking over time. Preventive care involves systematic patient outreach. Quality reporting feeds into MIPS performance. Harris CareTracker unifies clinical documentation, practice management, billing automation, and patient engagement eliminating the disconnected systems killing practice efficiency.

Connected Capabilities

Amplify ambient listening documentation: 

Document encounters while talking with patients instead of typing after they leave. Amplify by Harris CareTracker records conversations, generates structured clinical notes automatically, and suggests billing codes with transcript evidence. Twenty-minute visit generates draft SOAP note ready for review in minutes. Finish documentation before the next patient arrives. Evenings belong to you again.

Rapid EHR workflows for high volume practices:

Load patient charts instantly. Navigate between sections with single clicks. Review medication lists, problem lists, and encounter history from unified view. Smart templates capture common visit types quickly. Voice dictation speeds documentation. Mobile access charts between exam rooms. Technology keeps pace with clinical velocity.

Automated charge capture and claims submission:

Clinical documentation generates billing charges automatically. Claims scrub against payer rules before submission. Electronic submission to all major payers. Real time status tracking. Denial management workflows forcing resolution. Revenue cycle automation matching patient volume.

Preventive care tracking and population health:

Identify patients due for mammograms, colonoscopies, diabetic eye exams, and other preventive services. Automated outreach reminders. MIPS quality measure tracking. Chronic disease registry management. Population health dashboards showing care gaps across patient panel.

Patient engagement reducing administrative burden:

Online scheduling, digital intake forms, automated appointment reminders, and patient portals eliminate routine phone calls. Patients complete registration before arrival. Staff handles exceptions instead of every request. Front office efficiency increases without adding headcount.

Stop Charting After Hours with AI-Powered Documentation

Primary care physicians spend two hours documenting for every hour with patients. Charting extends into evenings and weekends. Work life balance disappears into endless documentation. Burnout accelerates. Amplify by Harris CareTracker ends the documentation burden stealing your time.

How Amplify Works for Family Practice

Start recording when patient enters exam room using computer or phone. Capture entire conversation. AI transcription happens automatically with speaker separation distinguishing your voice from patient responses.

Minutes after encounter ends, structured clinical summary appears organized into Chief Complaint, HPI, Past Medical History, Medications, ROS, Exam, Assessment, and Plan. Medical terminology recognition handles primary care vocabulary accurately.

Validate generated summary. Fill gaps using quick dictation where AI missed details. Generate SOAP note. Review suggested diagnostic and procedure codes with transcript evidence. Sign. Documentation finishes in minutes instead of hours.

Encounters sync from scheduling automatically. Generated notes flow into patient records directly. Billing codes export to revenue cycle workflows. No separate platform. No manual transfers. Complete integration eliminating workflow gaps.

Primary care seeing 25 patients daily spending 10 minutes documenting per encounter manually equals 250 minutes daily or over 4 hours. Amplify reduces documentation to 3 to 5 minutes per encounter through ambient capture and AI generation. Time savings: 125 to 175 minutes daily. Reclaim over 2 hours every day. Finish work on time. Get evenings back.

Electronic Health Records Built for Primary Care Velocity

Family practice EHR systems must balance comprehensive documentation with speed. Detailed notes support quality care and billing compliance. Excessive clicking destroys productivity. Harris CareTracker delivers specialty optimized templates, rapid navigation, clinical decision support, and preventive care tracking matching high volume primary care requirements.

Clinical Documentation Features

Primary Care Optimized Templates

Wellness visits, chronic disease follow ups, acute complaints, pediatric encounters, geriatric assessments, and behavioral health screening document using templates designed for family medicine. Structured data capture supporting coding accuracy without excessive free text.

Chronic Disease Management Tools

Diabetes flowsheets tracking A1C, blood pressure, foot exams, and eye exams over time. Hypertension management with medication adjustments and goal tracking. Asthma control assessment. COPD monitoring. Heart failure management. Tools supporting longitudinal care coordination.

Medication Management Efficiency

Electronic prescribing to retail and mail order pharmacies. Drug interaction checking. Formulary verification. Prior authorization tracking. Medication reconciliation tools. Prescription renewal requests from patient portal routing to providers for approval.

Operations Software Handling Family Practice Complexity

Family practice operations involve scheduling diverse appointment types, managing insurance verification for commercial and government payers, coordinating care across providers, and tracking quality measures for value based programs. Harris CareTracker practice management software handles operational complexity without requiring staff to master multiple disconnected systems.

  • Flexible scheduling for diverse visit types: Templates for wellness visits, acute care, chronic disease management, physicals, procedures, telehealth, and same day appointments. Multi provider scheduling. Resource management. Waitlist automation. Schedule optimization maximizing capacity without overbooking.

  • Insurance verification and eligibility: Real time eligibility checks at scheduling and check in. Coverage verification for commercial, Medicare, Medicaid, and marketplace plans. Copay, deductible, and coinsurance calculation. Patient financial responsibility estimates before service. Reduce surprise billing and collection issues.

  • Patient flow optimization: Check in workflows capturing patient updates efficiently. Rooming protocols ensuring clinical staff readiness. Provider queues showing ready patients. Discharge processes completing visits systematically. Technology supporting smooth patient flow through high volume clinic.

  • Recall and outreach automation: Automated reminders for overdue preventive services, chronic disease follows ups, and test result reviews. Patient outreach campaigns for flu shots, wellness visits, and screenings. Systematic population health management reducing manual tracking.

  • Multi location practice coordination: Centralized scheduling across practice locations. Unified patient records accessible from any site. Financial reporting consolidated across locations. Support for family practices with multiple offices serving diverse communities.

Family Practice handle complexity
Family Practice - RCM

Revenue Cycle Management Mastering Primary Care Billing Complexity

Family practice billing involves preventive care coding, chronic care management billing, annual wellness visits, transitional care management, and hundreds of CPT codes for acute and chronic conditions. Coding errors delay reimbursement. Documentation gaps cause denials. Manual processes cannot scale with patient volume. Harris CareTracker revenue cycle management software automates billing workflows and ensures coding accuracy.

  • Automated charge capture from documentation: Clinical notes generate billing charges automatically. Problem list, medications prescribed, procedures performed, and time spent flow into charge creation. Eliminate manual charge entry delays and errors.

  • Primary care specific coding support: Current CPT and ICD 10 codes for wellness visits, chronic care management, transitional care management, preventive services, and acute care. Automatic updates when codes change. Preventive care versus problem visit coding guidance. Time based billing documentation. Medical necessity support.

  • Clean claims submission: Automated scrubbing catches missing modifiers, incomplete documentation, and coding errors before submission. Primary care specific validation rules. Electronic submission to commercial payers, Medicare, and Medicaid. Real time claim status tracking.

  • Denial management workflows: Track denials by payer, service type, and reason code. Route denials to appropriate staff. Appeal systematically with documentation supporting medical necessity. Measure denial rates and recovery success. Turn denials into recovered revenue.

  • Patient collections optimization: Point of service collection tools calculating patient responsibility. Online payment portal accepting cards and FSA accounts. Automated statement generation and reminders. Payment plan management. Collections improving without aggressive tactics.

  • Financial reporting and analytics: Days in accounts receivable tracking. Collection rates by payer and service type. Denial rate monitoring. Provider productivity measurement. Revenue cycle performance visible supporting data informed decisions.

Technology Reducing Administrative Burden while Improving Patient Experience

Primary care practices drown in phone calls. Appointment scheduling requests. Prescription refill calls. Insurance questions. Test result inquiries. General questions. Staff spends hours daily answering phones instead of supporting clinical operations. Harris CareTracker patient engagement tools automate routine interactions freeing staff for complex needs requiring human judgment.

  • Online scheduling and appointment management: Patients book appointments through practice website or patient portal. Available slots display in real time. Confirmation emails send automatically. Patients reschedule or cancel online without calling. Reduce phone volume while improving scheduling access.

  • Digital intake and registration: New patient forms, demographic updates, insurance verification, and medical history questionnaires complete online before appointments. Data flows into EHR automatically. Check in happens faster. Wait times decrease. Staff handles verification instead of data entry.

  • Patient portal access: Secure access to medical records, test results, immunization history, visit summaries, and care plans. Medication list review. Allergy information. Problem list. Complete health information available 24/7 supporting patient engagement and care coordination with specialists.

  • Automated appointment reminders: Text, email, and phone reminders reducing no shows and late arrivals. Customizable timing and message content. Two way communication allowing confirmation or rescheduling. Systematic reminders without staff making calls.

  • Prescription refill requests: Patients request medication refills through portal. Requests route to providers for approval. Approved prescriptions send to pharmacy electronically. Process completes without phone tag or fax machines. Efficiency increases while maintaining clinical oversight.

  • Secure messaging: Patients message practice with non urgent questions. Staff responds through portal maintaining HIPAA compliance. Reduces phone interruptions while providing patient communication channel. Message tracking and response time monitoring.

  • Online bill payment: Patients view balances and pay online using credit cards, debit cards, or FSA accounts. Payment plans establish for large balances. Automatic payment posting. Collections accelerate without aggressive follow up.

Administrative staff handles burden in family practice

Population Health Tools Supporting MIPS Performance

Value based reimbursement ties payment to quality performance. MIPS reporting determines Medicare payment adjustments. Commercial payers implement quality incentives. Family practices need systematic preventive care tracking and quality measure reporting. Harris CareTracker delivers population health tools integrated with clinical workflows.

Population Health Capabilities

Health tracking in family practice

Preventive care tracking

Identify patients due for mammography, colonoscopy, cervical cancer screening, diabetic eye exams, immunizations, and other guideline based services. Automated patient outreach. In visit reminders. Care gap closure tracking supporting quality performance.

chronic disease

Chronic disease registries

Diabetes registry tracking A1C control, blood pressure management, and complication screening. Hypertension registry monitoring control rates and medication adherence. Asthma and COPD registries. Tools supporting panel management and quality improvement.

Structural summary

MIPS quality measure reporting

Automated data collection for MIPS quality measures relevant to primary care. Performance tracking throughout year. Reporting submission support. Quality payment program optimization reducing administrative burden while maximizing reimbursement.

Clinical quality in family practice

Clinical quality improvement

Identify performance gaps across patient panel. Benchmark against national standards. Implement improvement interventions. Measure impact over time. Data supporting continuous quality enhancement.

Information Sharing Supporting Comprehensive Primary Care

Family physicians coordinate care across multiple specialists, hospitals, labs, imaging centers, and other providers. Fragmented information creates coordination gaps risking patient safety and care quality. Harris CareTracker provides over 600 secure integrations supporting care coordination and information exchange.

Care Coordination Features

Lab and Imaging Integration

Results from Quest, LabCorp, and local labs import automatically. Radiology reports from imaging centers. Abnormal results flag for provider review. Result tracking ensuring follow up happens systematically.

Hospital ADT Notifications

Admit, discharge, and transfer notifications when patients admitted to connected hospitals. Alerts enabling timely follow up. Transitional care management billing support. Hospital communication reducing readmission risk.

Specialist Consultation Tracking

Referral management showing pending consultations. Consult notes received from specialists. Follow up coordination. Care plan integration. Visibility across care team supporting comprehensive management.

Health Information Exchange Connectivity

Connect with regional and state HIEs accessing patient records from other providers. Emergency department visits, specialist encounters, and medication histories from external sources. Comprehensive view supporting informed clinical decisions.

HIPAA Compliance and Regulatory Requirements Handled Automatically

Family practices face regulatory requirements including HIPAA privacy rules, meaningful use criteria, MIPS reporting, and state specific mandates. Harris CareTracker embeds compliance throughout platform so regulatory obligations fulfill during normal operations without creating additional administrative burden.

Compliance Features

Patient data encryption at rest and in transit. Role based access controls. Audit logging for all access and changes. Security protocols meeting healthcare privacy requirements. Business Associate Agreement available.

HITECH certification qualifying practices for incentive programs and avoiding penalties. Meaningful use functionality including electronic prescribing, clinical decision support, care coordination, and patient engagement.

Patient data access through secure portal. Interoperability supporting information exchange. Information blocking prevention. API access for third party applications. Regulatory compliance without workflow disruption.

Quality measure tracking throughout year. Improvement activities documentation. Promoting interoperability attestation. Automated reporting submission. Medicare payment optimization through systematic quality performance.

Transition to Integrated Platform without Revenue Disruption

Switching practice management software while maintaining patient care and revenue cycle requires careful planning. Harris CareTracker implementation happens in phases minimizing operational disruption. Data migrates securely. Staff trains thoroughly. Go live occurs with support ensuring continuity.

Practice Assessment and Configuration

Implementation team learns your workflows, patient volume, payer mix, and operational challenges. System configures matching how your practice operates. Templates customize for your documentation patterns.

Data Migration and Integration

Patient demographics, medical histories, active medications, problem lists, and financial information transfer securely. Schedule templates, insurance information, and provider configurations migrate. Integration establishes with labs, pharmacies, and clearinghouses.

Staff Training and Preparation

Clinical staff trains on EHR navigation and documentation workflows. Front desk learns scheduling and check in processes. Billing team masters charge capture and claims submission. Training ensures readiness before go live.

Phased Go Live with Support

Launch with implementation specialists available onsite or virtually. Real time assistance during initial weeks. Questions answered immediately. Workflow adjustments happen quickly. Support continues beyond launch ensuring successful adoption.

Transparent Pricing for Independent Family Practices

Enterprise healthcare systems negotiate volume pricing. Independent family practices need affordable solutions without sacrificing functionality. Harris CareTracker offers clear pricing scaled for solo physicians and small groups delivering enterprise capabilities at independent practice economics.

Get pricing for your practice

Pricing Model

  • Per provider monthly or annual subscription
  • Volume discounts for multi provider practices
  • Implementation and training included
  • Amplify ambient listening available as add on
  • Ongoing support and updates covered
  • Free medical billing software demo available

Complete Platform Designed for Primary Care Realities

Family medicine demands technology matching high patient volume, complex care coordination, and comprehensive documentation requirements. Generic EHR systems built for specialists seeing low volumes fail at primary care velocity. Harris CareTracker delivers unified platform purpose built for family practice operations.

Key Advantages for Family Practice

Amplify ambient listening, rapid EHR navigation, smart templates, and automated charge capture keep pace with 20 to 30 patients daily. Technology accelerates workflows instead of slowing them.

Clinical documentation, practice management, billing automation, patient engagement, and quality reporting unified under one login. No disconnected systems fragmenting information and destroying productivity.

Systematic tracking for guideline based preventive services. MIPS quality measure reporting. Chronic disease registries. Tools supporting value based care performance.

Solo family physicians and small groups access enterprise functionality without enterprise costs. Transparent pricing supporting financial sustainability.

Thousands of family practice providers use Harris CareTracker managing high volume patient panels efficiently. Not theoretical capability. Proven performance.

Stop Losing Evenings to Documentation. Start Seeing Patients Efficiently.

Family practice demands technology keeping pace with patient volume and care complexity. Amplify ambient listening eliminates documentation delays. Integrated platform removes system switching friction. Automated workflows handle routine tasks systematically. Harris CareTracker delivers complete practice infrastructure built for how primary care actually operates.

Reclaim time stolen by inefficient technology. Get your practice and your life back.

Request a demo
See Amplify in action

What Our Customers Say About Us

We chose Harris CareTracker for our office because of its cost-effectiveness and since changing to them, we have seen a significant increase in our monthly savings. The standout feature has been the excellent customer support and training!

Tara Warnock

Tara Warnock

Billing Specialist | Naples Vascular Specialists

It’s really easy to use Harris CareTracker Practice Management. Very easy to learn.

Lauren O'Brien

Lauren O'Brien

Billing Manager | New England OB/GYN

We have used Harris CareTracker in our practice for 5 years, and it has been a wonderful experience. The trainers and on-going support teams are knowledgeable, accessible, and quick to respond to queries. They provided easy-to-follow step-by-step guidance for using the software. They never failed me. I highly recommend CareTracker for practices of any size.

Linda S. Erickson

Billing Specialist | John A. Nassar, MD

Get Started Today​

Connect With Us

Where here for anything you need, just drop a line and we’ll get back to you.

Harris CareTracker
Powered by  GDPR Cookie Compliance
Privacy Overview

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.