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Physical therapy software that maximizes reimbursement and eliminates administrative waste

Physical therapy practices lose thousands monthly to billing errors, denied claims, and manual documentation that steals therapist productivity. Workers compensation billing gets rejected because your system cannot handle episode tracking correctly. Medicare therapy cap monitoring happens manually in spreadsheets because your EHR lacks automated tracking. Authorization management consumes front desk hours because nothing connects systematically. Harris CareTracker delivers complete practice management software built specifically for physical therapy billing complexity and clinical workflows.

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Physical Therapy

Why Choose Us?

compliant

HIPAA-Compliant Practice Management Software

claim submission

95% first-pass clean claims rate guaranteed

billing

Episode billing built for physical therapy complexity

Physical therapy billing complexity destroys profitability when your software cannot handle it

Physical therapy is not simple medical billing. You manage episodic care spanning months across multiple payers including commercial insurance, Medicare with therapy caps, workers compensation with case managers, auto injury claims with attorneys, and

personal injury cases requiring lien management. Each payer demands different documentation, uses unique billing rules, and pays according to separate fee schedules.

Your practice management software treats physical therapy like primary care office visits. Episode tracking happens manually in spreadsheets outside your system. Workers compensation billing requires printing forms and mailing documentation because your software lacks case management capabilities. Medicare therapy cap tracking depends on staff remembering to check accumulated charges instead of automated monitoring preventing cap violations.

Harris CareTracker eliminates these inefficiencies through physical therapy specific practice management, episode billing that handles all payer types correctly, automated authorization tracking preventing revenue loss, and clinical documentation templates designed around how physical therapists actually work. Stop losing revenue and productivity to software that ignores physical therapy complexity.

Physical Therapy,

Operations software handling multi-site physical therapy complexity

Physical therapy practices frequently operate multiple locations requiring centralized management with site specific reporting. Scheduling must accommodate therapist specialties, equipment availability, and room assignments. Front desk workflows differ significantly from medical practices because authorization verification happens before every appointment rather than once annually. Harris CareTracker practice management software adapts to physical therapy operational requirements.

Practice Operations Features

Manage multiple clinic locations from one platform with centralized scheduling, unified billing, and consolidated reporting. Track provider productivity by location and therapist. Monitor revenue by site to identify high performing clinics and locations needing operational attention. Schedule patients at their preferred locations while maintaining visibility across your entire practice. This centralized management supports profitable multi site operations.

Case management billing for workers comp, auto injury, and personal injury

Workers compensation, automotive injury, and personal injury cases generate substantial revenue for physical therapy practices but require specialized billing knowledge that generic medical billing software lacks. Case managers demand specific documentation. Attorneys request regular progress reports. Lien management requires tracking that most systems cannot support. Harris CareTracker provides the case management billing capabilities these complex payer relationships demand.

Case Management Features

Workflow

Workers' compensation billing workflows

Handle workers compensation billing with case management integration that tracks adjuster information, authorization details, work status documentation, and required reporting schedules. Generate progress reports automatically on schedules case managers require. Document return to work recommendations clearly. Track case manager communications systematically. This comprehensive approach ensures you meet workers compensation documentation requirements that determine payment approval.

claim submission

Automotive injury claim management

Manage auto injury cases with attorney coordination, lien documentation, and legal timeline tracking. Generate reports attorneys need for case proceedings. Document treatment necessity clearly for legal review. Track settlement negotiations and lien resolution. This specialized functionality supports the unique requirements automotive injury billing demands.

Physical Therapy

Personal injury case coordination

Handle personal injury cases with lien management, attorney communication workflows, and settlement tracking. Monitor case status through legal proceedings. Generate documentation supporting treatment necessity for settlement negotiations. Track lien amounts and payment arrangements. This systematic approach ensures you collect appropriate payment when personal injury cases settle.

Invoice

Invoicing for third party entities

Use the integrated invoicing module designed specifically for practices working with occupational health programs, county agencies, school districts, and related third party entities that operate outside traditional insurance billing. Generate invoices with required documentation automatically. Track payment from entities that do not process standard medical claims. This flexibility supports diverse revenue sources physical therapy practices develop.

Data driven insights optimizing physical therapy practice performance

Physical therapy practice management requires visibility into provider productivity, payer performance, authorization approval rates, and revenue by location. Spreadsheet reporting consumes administrative hours and provides outdated information. Harris CareTracker analytics pull data automatically from all platform areas and generate reports in seconds with elegant charts and graphs that make performance trends immediately visible.

Analytics Capabilities

Provider Productivity Tracking

Measure therapist productivity across patient volume, units billed, revenue generated, and cancellation rates. Compare performance across providers to identify top performers and therapists needing support. Track productivity by location in multi site practices. This visibility supports staffing decisions and performance management that optimize practice profitability.

Payer Performance Analysis

Analyze revenue by payer showing which insurance companies generate the most revenue, pay fastest, and deny claims most frequently. Measure days in accounts receivable by payer identifying which insurers slow cash flow. Track authorization approval rates by payer and referral source. This intelligence informs contract negotiations and referral development priorities.

Financial Performance Dashboards

View practice financial health at a glance through dashboards showing daily collections, outstanding accounts receivable, claim submission status, and denial rates. Drill down into specific metrics when anomalies appear. Export data for detailed analysis when needed. This real time visibility supports proactive financial management instead of reactive problem solving.

Trend Analysis Over Time

Track key performance indicators over months and years identifying seasonal patterns, growth trends, and emerging problems requiring attention. Compare current performance against historical benchmarks. Measure intervention impact when you implement operational changes. This longitudinal analysis supports strategic planning and continuous improvement.

Comprehensive Data Migration

Transfer patient demographics, active treatment plans, authorization details, and outstanding accounts receivable from your current system. Import historical clinical data supporting continuity of care. Migrate payer contracts and fee schedules. This complete data migration prevents the information loss that sometimes occurs during system transitions.

Specialty Platform Managing Physical Therapy Complexity

Physical therapy practices face unique billing complexity, authorization management requirements, and clinical documentation needs that generic medical software cannot support adequately. Harris CareTracker provides the industry standard billing platform that physical therapy practices nationwide trust for revenue cycle management, episode billing across diverse payer types, and practice management supporting multi site operations.

Key Advantages for Physical Therapy

Industry leading billing platform guaranteed

The billing platform combines the industry’s largest clearinghouse with proprietary claim scrubbing using 60 million edits. We guarantee 95% first pass clean claims acceptance because the technology consistently delivers these results. This billing excellence maximizes revenue while minimizing denials that require staff time resolving.

Authorization tracking preventing revenue loss

Systematic authorization management with expiration alerts, visit count monitoring, and renewal reminders prevents the revenue loss that occurs when patients arrive for treatment you cannot bill because authorization management failed. This proactive approach protects cash flow that reactive tracking cannot preserve.

Physical therapy specific documentation

Templates designed for initial evaluations, daily treatment notes, progress reports, and discharge summaries support efficient documentation using tools built for physical therapy workflows. Therapists spend less time documenting and more time treating because templates match their clinical thinking.

Multi site practice capabilities

Centralized management with site specific reporting supports profitable operation of multiple clinic locations. Track productivity by location and therapist. Monitor revenue by site. Manage scheduling across your practice. This enterprise functionality supports growth without forcing you to manage disconnected systems.

Maximize collections. Reduce administrative waste. Treat more patients profitably.

Physical therapy practices succeed financially when billing operates efficiently, authorization management prevents revenue loss, and clinical documentation happens quickly using specialty specific tools. Harris CareTracker delivers the industry standard billing platform with guaranteed 95% clean claims rates, episode billing handling all payer types correctly, and comprehensive practice management supporting multi site operations. This is how successful physical therapy practices operate.

Stop losing revenue to billing failures and administrative inefficiency. Start collecting what you earn.

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What Our Customers Say About Us

We chose Harris CareTracker for our office because of its cost-effectiveness and since changing to them, we have seen a significant increase in our monthly savings. The standout feature has been the excellent customer support and training!

Tara Warnock

Tara Warnock

Billing Specialist | Naples Vascular Specialists

It’s really easy to use Harris CareTracker Practice Management. Very easy to learn.

Lauren O'Brien

Lauren O'Brien

Billing Manager | New England OB/GYN

We have used Harris CareTracker in our practice for 5 years, and it has been a wonderful experience. The trainers and on-going support teams are knowledgeable, accessible, and quick to respond to queries. They provided easy-to-follow step-by-step guidance for using the software. They never failed me. I highly recommend CareTracker for practices of any size.

Linda S. Erickson

Billing Specialist | John A. Nassar, MD

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