GI care depends on getting the right patient back at the right interval. A three year adenoma follow up, a five year surveillance colonoscopy, a Barrett’s interval. When those dates live in a spreadsheet or in someone’s memory, patients slip, and the conditions the scope would have caught go unwatched for years.
Every dropped recall is a procedure your suite did not perform and revenue your practice did not earn. Multiply that across a surveillance population of several thousand and the number stops being small.
The split between clinic and procedure center makes it worse. When the office and the ASC run on separate systems, scheduling, documentation, and billing fall out of sync, and staff spend their day reconciling two records of the same patient instead of moving the schedule.
HARRIS CareTracker keeps the clinic and the procedure side in one place, so scheduling, documentation, and billing stay aligned from the office visit through the scope and back to the follow up.
Recall intervals are driven by the finding, not by a manual tickler. A patient with three adenomas gets a different interval than a clean screening, and the system tracks both without anyone maintaining a list. Overdue surveillance patients surface as a working outreach list rather than being discovered by accident.
Colonoscopy and upper endoscopy documentation captures findings, polyp count, size, location, and technique in a structure that supports the claim and the quality metric at the same time. The report exists in the same record as the clinic visit that ordered it.
Specimens are tracked from collection through result. Pending pathology is visible rather than remembered, and the result returns to the chart attached to the finding it came from, which also drives the next surveillance interval automatically.
GI practice management software with ASC capability supports the facility side alongside the clinic, so the scope, the documentation, the facility charge, and the professional claim live in one system instead of two that reconcile badly.
The distinction between a screening colonoscopy and one that becomes diagnostic when a polyp is removed drives modifier application, patient cost sharing, and denial risk. Documentation and charge capture reflect that distinction rather than leaving it for a coder to reconstruct.
Adenoma detection rate, cecal intubation rate, and prep quality calculate from procedure documentation rather than requiring a separate abstraction process. The numbers your practice is measured on come out of the work you already did.
HARRIS CareTracker connects the clinical record, scheduling, and gastroenterology medical billing in a single cloud suite. Your practice runs care and revenue from one database, with practice management and revenue cycle tracking working from the same data instead of two systems that disagree at month end.
Thirty years of building software for procedural practices went into this, including the ones where the schedule is the business and an empty room on Thursday cannot be recovered.
Yes. CareTracker supports automated colonoscopy recall so patients are contacted when they are due for their next surveillance interval.
The system supports the coding and modifiers used when a screening colonoscopy becomes diagnostic, so the claim reflects what actually happened.
CareTracker supports endoscopy scheduling, documentation, and procedure coding.
The system supports sending procedure preparation instructions to patients ahead of a scheduled procedure.
We chose HARRIS CareTracker for our office because of its cost-effectiveness and since changing to them, we have seen a significant increase in our monthly savings. The standout feature has been the excellent customer support and training!
It’s really easy to use HARRIS CareTracker Practice Management. Very easy to learn.
We have used HARRIS CareTracker in our practice for 5 years, and it has been a wonderful experience. The trainers and on-going support teams are knowledgeable, accessible, and quick to respond to queries. They provided easy-to-follow step-by-step guidance for using the software. They never failed me. I highly recommend CareTracker for practices of any size.
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