CONTACT US
CONTACT US
Billing and Payments

Billing software that closes the gap between claim sent and cash collected

Whether you bill internally, hand it to a partner, or bill for dozens of clients, HARRIS CareTracker gives you clean claims, live visibility into every dollar, and support from people who answer the phone.

See HARRIS CareTracker in Action
Talk to a Billing Specialist
billing and payments

Why Choose Us?

Fees

No Hidden Fees

best-price

No Surprise Pricing

Medication management

Real Support from People Who Know Medical Billing

Find The Setup That Fits How You Bill

Three paths. Same platform. Pick the one that matches your operation.

Outsourced Billing
Patient Statements
Managed Billing
In House Billing

Everything The Revenue Cycle Needs, in One Platform

Most billing problems start upstream. HARRIS CareTracker catches them before they turn into denials, appeals, and aging AR.

document

Real time eligibility verification

Confirm coverage before the visit, not after the denial.

  • Check active coverage, copay, deductible, and coinsurance in seconds
  • Flag inactive or terminated plans before the claim goes out
  • Give the front desk what it needs to collect at time of service
  • Connected to scheduling and intake, so nobody rekeys anything
claim submission

Claim scrubbing and electronic submission

Send claims that pay the first time.

  • Scrub every claim against payer specific rules before submission
  • Catch coding and demographic errors at the point of entry
  • Submit in batches or in real time
  • Track acceptance and rejection status without leaving the dashboard
Denial Management

Denial management

Stop working denials one at a time.

  • Route denials to the right person by reason code and dollar value
  • Build automatic work queues that prioritize recoverable revenue
  • Spot payer patterns before they become a trend
  • Rework and resubmit without rebuilding the claim
payment

Patient payments

Make paying easy and collecting boring.

  • Send payment links by text and email
  • Accept saved cards, online payments, and payments at the front desk
  • Set up payment plans and automatic reminders
  • Watch balances update the moment money moves
EHR features

Automated statements

Statements patients actually understand.

  • Batch and send print or electronic statements on your schedule
  • Show charges, insurance activity, and patient responsibility in plain language
  • Add a QR code and a payment link to every statement
  • Cut the phone calls that start with “what is this bill for”
Reporting

Reporting and analytics

Know where the money is today, not next month.

  • Live AR dashboards with payer and provider drill down
  • Clean claim rate, days in AR, and denial rate tracked automatically
  • Client ready and board ready reports without spreadsheet work
  • Export anything, on demand

Keep Billing in House. Lose the Busywork.

A biller at a monitor, mid task, with a visible dashboard.

Your team knows your patients and your payers. They should not be spending their week chasing rejections a rules engine could have caught. HARRIS CareTracker automates the repetitive work and puts the exceptions in front of the right person.

  • Automatic claim scrubbing and batch submission
  • Eligibility checks that run before the patient arrives
  • Denial worklists sorted by recoverable dollars
  • Automatic posting of electronic remittance advice
  • Dashboards your practice manager can read without training
Find a Biller

Hand Off the Work. Keep the Visibility.

Outsourcing should not mean waiting until the fifteenth of the month to learn how you did. With HARRIS CareTracker, your billing partner works inside the platform while you keep a live view of charges, collections, and outstanding AR.

  • One system of record shared with your billing partner
  • Live collections and AR reporting, available whenever you want it
  • No duplicate data entry between clinical and financial workflows
  • Clear accountability when something stalls
Find a Billing Partner
Outsourcing billing

Built for the People Who Bill for a Living

Billing Companies

Multi client operations break most billing software. HARRIS CareTracker was designed for portfolio management from the start, so you can add clients without adding headcount.

  • One dashboard across every client in your book
  • Client specific fee schedules, payer rules, and workflow settings
  • Permission controls that keep client data separated
  • White label reporting and communications under your brand
  • Productivity tracking across in office and remote billers
Find a Billing Company

Bring Us Your Worst Payer

Twenty minutes with a billing specialist. We will walk your actual denial patterns and tell you what we would change.

Book a Working Session

Live in Weeks, not Quarters

Switching billing systems has a reputation. Ours is guided, staffed, and scoped before anything moves.

Schedule Your Assessment

See What your Revenue Cycle Looks Like Without the Guesswork

Thirty minutes. Your workflow, your payers, your numbers. We will show you exactly where HARRIS CareTracker would change the outcome and where it would not.

Request a demo
Talk to Sales

FAQs​

What is medical billing software?

Medical billing software manages the financial side of a healthcare encounter: verifying insurance, coding and submitting claims, posting payments and remittance advice, working denials, and collecting patient balances. Good billing software connects to your clinical records so charges flow from the visit to the claim without anyone retyping them.

What is the difference between billing software and RCM software?

The terms overlap. Billing software usually refers to the tools that produce and submit claims. Revenue cycle management covers the full financial path of a patient encounter, from scheduling and eligibility through final payment and reporting. HARRIS CareTracker covers the full cycle.

Should we bill internally or outsource?

It depends on claim volume, staffing, and how much control you want. Internal billing gives you direct oversight and no percentage fee, but it requires trained staff and coverage when they are out. Outsourcing converts a fixed cost into a variable one and gives you specialist expertise, but you need reporting good enough to hold a partner accountable. HARRIS CareTracker supports both models.

How does HARRIS CareTracker reduce claim denials?

Denials mostly trace back to a handful of preventable causes: coverage that was not verified, coding that did not match payer requirements, missing authorization, and demographic errors. The platform checks eligibility in real time, scrubs claims against payer specific rules before submission, and flags missing information at the point of entry rather than after the payer sends it back.

Do we have to replace our EHR?

No. HARRIS CareTracker integrates with common clinical systems through standard healthcare interfaces and an open API. Many clients run our billing platform alongside an existing records system. If you want both from one vendor, we offer that too.

How long does implementation take?

Most implementations run weeks rather than months, and timing depends on data volume, integration scope, and how many payers need to be configured. You get a scoped timeline before you commit to anything.

How does eligibility verification work?

The system sends a coverage inquiry to the payer and returns active status, copay, deductible, and coinsurance details in seconds. Your front desk sees it before the patient is seen, which is when the information is still useful.

Can a billing company keep its own branding?

Yes. Reports, statements, and patient communications can carry your brand rather than ours. Your clients see your company.

What kind of support do we get?

We answer our own phones. Support is staffed by people with medical billing backgrounds, not a general help desk reading a script.

How is pricing structured?

Pricing reflects practice size, claim volume, and which modules you use. Billing companies typically price by client count or transaction volume. No hidden fees, and you see the full number before you sign.

What Our Customers Say About Us

We chose HARRIS CareTracker for our office because of its cost-effectiveness and since changing to them, we have seen a significant increase in our monthly savings. The standout feature has been the excellent customer support and training!

Tara Warnock

Tara Warnock

Billing Specialist | Naples Vascular Specialists

It’s really easy to use HARRIS CareTracker Practice Management. Very easy to learn.

Lauren O'Brien

Lauren O'Brien

Billing Manager | New England OB/GYN

We have used HARRIS CareTracker in our practice for 5 years, and it has been a wonderful experience. The trainers and on-going support teams are knowledgeable, accessible, and quick to respond to queries. They provided easy-to-follow step-by-step guidance for using the software. They never failed me. I highly recommend CareTracker for practices of any size.

Linda S. Erickson

Billing Specialist | John A. Nassar, MD

Get Started Today

Connect With Us

We are here for anything you need, just drop a line and we’ll get back to you.

To use reCAPTCHA V3, you need to add the API Key and complete the setup process in Dashboard > Elementor > Settings > Integrations > reCAPTCHA V3.

Tell us a little about your practice, and we’ll reach out to discuss your billing needs.

Fill out the form below, and we will be in touch shortly.

HARRIS CareTracker
Powered by  GDPR Cookie Compliance
Privacy Overview

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.